1. Account use and acceptable behaviour
You must only create an account if you are legally allowed to enter into these terms in your location, or you have valid authority from a parent, guardian, employer, club, or other responsible organisation to do so.
You must keep your login details confidential, use accurate information, and only use the site for lawful beekeeping, educational, planning, and community purposes.
You represent and warrant that the content, notes, hive details, shared locations, images, and other material you submit are lawful, accurate enough for their purpose, do not infringe third-party rights, and do not expose Bee Hub or its operators to avoidable claims or regulatory breaches.
- Do not upload unlawful, defamatory, abusive, infringing, malicious, or misleading material.
- Do not use the service to harass people, scrape the site, bypass security, attack systems, or interfere with other users.
- Do not share locations or hive information that you do not have permission to disclose.
- Do not upload special-category personal data, payment-card data, government ID data, trade secrets, or any material you are not legally entitled to process or publish.
2. Service limits and user responsibility
Bee Hub provides informational tools, planning aids, shared map features, and user-managed records. It is not legal, medical, veterinary, insurance, property, pest-control, or professional husbandry advice.
You remain responsible for your own bees, land access, neighbours, disease reporting, inspections, biosecurity, food handling, and compliance with the laws and official guidance that apply where you live or operate.
The service may change, pause, or stop features at any time for maintenance, safety, moderation, security, or legal reasons.
Bee Hub may monitor, refuse, remove, preserve, or disclose content, logs, and account records where reasonably necessary to operate the service, enforce these terms, investigate misuse, respond to complaints, comply with law, or protect rights, property, systems, staff, volunteers, contributors, users, or the public.
3. Liability limits and protection for contributors
To the fullest extent permitted by applicable law, Bee Hub is provided on an as-is and as-available basis without warranties that the service will always be uninterrupted, accurate, complete, secure, or suitable for a particular purpose.
To the fullest extent permitted by applicable law, the site owner, operators, employees, volunteers, moderators, contractors, coders, designers, artists, contributors, and service providers are not liable for indirect, incidental, special, consequential, punitive, or business-interruption losses, or for losses caused by user content, third-party services, location decisions, weather reliance, or beekeeping decisions taken using the site.
Nothing in these terms excludes liability that cannot lawfully be excluded in the place where a claim is made. If mandatory local law gives you extra rights, those rights still apply.
- To the fullest extent permitted by applicable law, you agree to defend, indemnify, and hold harmless the site owner, operators, employees, volunteers, moderators, contractors, coders, designers, artists, contributors, and service providers from claims, losses, liabilities, damages, costs, and expenses arising from your misuse of the service, your content, your shared data, or your breach of law or these terms.
- Where a liability cap is legally permitted, Bee Hub aggregate liability arising out of or relating to the service will not exceed the total amount, if any, paid by you to Bee Hub for the specific service giving rise to the claim during the 12 months before the event, except for liabilities that the law does not allow to be limited.
- If a court finds one clause unenforceable, the rest of the terms continue as far as the law allows.
4. Data we store and why
Current member account records store your name, email address, area, town, or partial postcode, a one-way password hash, optional profile description and avatar, and any hive records, locations, map-sharing choices, and notes that you choose to save.
We use that information to create and secure your account, authenticate logins, run the features you request, save your profile and hive data, and keep a record of the legal notice version and acceptance time used when your account was created.
If you choose to share a hive to the hive map, that hive location data is shown to other users. Data you do not choose to share should remain private inside your account area.
Bee Hub may use reasonable technical and organisational safeguards for account security and service integrity, but no internet service can guarantee absolute security, uninterrupted availability, or permanent retention, so you remain responsible for the sensitivity of the material you choose to upload or share.
5. Privacy, legal bases, retention, and rights
Where UK or EU privacy law applies, the main legal bases for core account processing are contract, steps taken at your request before entering that contract, and legitimate interests in account security, abuse prevention, and service administration.
The service is designed to minimise data by using an area, town, or partial postcode instead of full residential address details for registration. We keep account data while the account is active and afterwards only for reasonable backup, security, fraud-prevention, incident-response, dispute, or legal-compliance periods.
Where local law provides these rights, you may request access, correction, export, deletion, restriction, objection, or complaint escalation to a relevant regulator, subject to identity and legal verification requirements.
6. Enforcement, suspension, and account closure
Bee Hub may suspend, restrict, deactivate, or terminate accounts, remove content, disable sharing, or block access immediately where reasonably necessary for security, abuse prevention, suspected unlawful activity, complaints, infringement claims, technical risk, inactivity, or legal compliance.
On suspension or termination, your right to use the service stops immediately, but any clauses that by their nature should continue, including account-security duties, data and privacy provisions, indemnities, liability limits, payment obligations if any arise, and dispute-related terms, remain in force to the fullest extent permitted by law.
7. International use and mandatory local law
This notice is written as a practical international baseline using clear-language principles drawn from modern privacy rules such as transparency, data minimisation, security, accountability, and demonstrable consent.
Mandatory consumer, employment, privacy, accessibility, platform, and other local laws in the relevant user or operator jurisdiction apply in addition to these terms where required, and any part that cannot lawfully be enforced is limited only to the minimum extent necessary while the rest remains in force.
